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Episcopal Diocese of Maine

 

Archives of the Diocese of Maine
Outline Summary

  1. Bishops
  1. Diocesan Administration
  1. Diocesan Commissions and Program Groups
  1. Congregations, Summer Chapels, Clusters
  1. Clergy
  1. Miscellaneous
  1. National Church
  1. Province I (New England)
  1. Anglican Church of Canada
  1. Anglican Communion

Storage location codes:

A Archives, basement of St. Luke’s Cathedral
B Loring House, basement
C Loring House, back room
D Loring House, current files

  1. Bishops [Storage: A]
    1. Official Acts
    1. Episcopal Acts
    2. Episcopal Journals
    3. Declarations of Beliefs and Conformity
    4. Remarriages
    1. Marriage cases
    2. Permission for remarriage and marriage performed
    3. Permission for remarriage but wedding apparently not performed
    1. Marriages
    1. Requests by non-Maine clergy to perform marriages in Maine
    2. Declarations of Intention
    3. Permission to bless a marriage
    4. Marriage Canon: restoration to communion
    5. Permission to remarry refused
    1. Confirmations
    2. Records of Consecrations of Churches
    3. Other, including Baptisms, Burials
        1. George Burgess, 1847-1866
        2. Henry Adams Neely, 1867-1899
        3. Robert Codman, 1900-1915
        4. Benjamin Brewster, 1916-1949
        5. Oliver Leland Loring, 1941-1968
        6. Frederick Barton Wolf, 1968-1986
        7. Edward Cole Chalfant, 1984-1996
        8. Chilton Abbie Richardson Knudsen, 1998-

      II. Diocesan Administration [Storage: A, B, & D]

        1. Standing Committee
        2. Trustees of Diocesan Funds
        3. Chancellor
        4. Maine Episcopal Missionary Society
        5. Diocesan Conventions [Storage: A, B]
      1. Constitutions and canons
      2. Diocesan Journals
      3. Miscellaneous
    1.  
    2. Diocesan Commissions and Program Groups [Storage: A, B, & D]

    N.B. Most of these files are currently stored in "B" and are arranged alphabetically by name.

    A. Congregational Life

      1. Diocesan Altar Guild
      2. Anglican Fellowship of Prayer
      3. Clergy Deployment
      4. Clerical Compensation and Review
      5. Committee on Missions
      6. Cursillo
      7. Support for Cathedral
      8. Episcopal Churchwomen (Diocesan)
      9. Evangelism Committee
      10. Ministry Review Committee
      11. Planned Giving Officer
      12. Racism Committee
      13. Spirituality and the Environment
      14. Stewardship
      15. Youth Ministry Committee
      16. Youth Missioner
      1. Diocesan Council

    1. Regions/Regional Councils [Storage: B]

    2. Finance Committee

    3. Long Rang Planning and Evaluation

      1. Commission on Diocesan Operations
      1. Archives Committee (Registrar and Archivist)
      2. Church Periodical Club
      3. Communications Committee
      1. The Northeast (Mainestream?)
      2. Technology Committee
      1. Diocesan Facilities Committee
      2. Insurance Committee
      3. Diocesan Resource Center
      1. Commission on Ministry
      1. Christian Education Committee
      2. Deacon Formation Program
      3. Disciples of Christ in Community
      4. Education for Ministry
      5. Holy Orders Committee

        6. inc. ordination process files for current clergy

      6. Licensed Lay Persons Committee [defunct, 1995]
      7. Loring Fund
      8. Vocational Discernment Committee
      9. Wolf Fund
      10. Mutual Ministry Development
      11. Chaplain to the Retired Clergy
      1. Commission on Outreach and Services
      1. Aging Committee
      2. Bishop’s Task Force on Aids
      3. Bishopswood [s.a. III.F.4]
      4. Deacons
      5. Ecumenical Committee
      6. Committee on Indian Relationas
      7. Presiding Bishop’s Fund for World Relief
      8. Substance Abuse Committee
      9. United Thank Offering
      10. Urban Ministry Program
      11. Maine Council of Churches [position papers only]

    F. Other Diocesan Program Groups

    1. Acolytes

    2. Vergers

      1. Commissions and Committees no longer in existence (as of 1/96)

    1. Women’s Auxiliary

      1. Episcopal Churchmen
      2. Girls Friendly Society
      3. Former Camps [Storage A]
      1. St. Thomas Camp
      2. Camp Merestead
      3. O-AT-KA
      1. Christian Initiative
      2. Liturgical Commission
      3. Clericus of Southwestern Maine

    IV. Congregations, Aided Parishes, Summer Chapels, Clusters

    These records are divided into two groups. The first consists of archival records transferred to the Archives by a parish, Aided parishes (formerly missions, or chapel; these are located in Storage A and are currently unprocessed [1/99]. The second group consists of miscellaneous materials about parishes, missions, or summer chapels collected by Diocesan staff in the course of normal business and are stored in Storage C. Both groups are arranged in one alphabet by the name of the town, city, or plantation where the church, mission, or chapel is or was located; e.g. St. Nicholas, Scarborough is filed under Scarborough, St. Nicholas.

     

      1. Archival records of individual parishes, aided parishes, summer chapels [Storage A]
      2. Miscellaneous materials re: parishes, aided parishes, summer chapels [Storage C]

    Material for each parish, aided parish, or chapel is broken down into

    identical categories as follows (some folders may be empty at the moment):

    Histories and Directories

    Constitutions and By-laws

    Deeds, Leases, Plans, Renovations

    Consecrations, Secularizations, etc.

    Bishops’ Visitations

    Vestry/Bishop’s Committee Minutes and Budgets

    Parochial Reports

    Annual Reports

    Financial Records

    Loans

    Insurance

    Profiles

    Searches

    Correspondence

    Diocesan Self-study, 1970

    Newsletters, Service bulletins, Special services

    Photos, News clippings

      1. Clusters same materials and arrangement as B.
      2. Summer Chapels [Storage B]
      1. Brochures for distribution
      2. Clergy rosters
      3. Requests for money
      4. Gifts to Diocese from summer residents

     

    V. Clergy (alpha by name) These files are restricted; see Archivist or Bishop’s

    Executive Assistant for details. [Storage: B & D] Bishop’s file: for Bishop only; ordination file; correspondence; "Godly admonitions" Personnel file: clergy can see own; only ones released when "files" are requested; letters of agreement; resumes; deployment Oxford Document file: clergy can see own; misconduct; background checks

      1. Current clergy [Storage: D; see SWC for current list.]
      1. Canonically resident in Maine

        2. a. Bishop’s file Restricted

        b. Personnel file

        c. Oxford Document file Restricted

      2. Currently licensed in Maine

    a. Bishop’s file Restricted

    b. Personnel file

      1. Oxford Document file Restricted

        2. 3. Resident but not licensed

        a. Bishop’s file Restricted

        b. Personnel file

      2. Oxford Document file Restricted

    B. Transferred clergy [s.a. Official Acts and Letters Dimissory] [Storage: B]

      1. Bishop’s file Restricted
      2. Personnel file
      3. Oxford Document file Restricted

    C. Deceased clergy [Storage: B]

      1. Bishop’s file Restricted
      2. Personnel file

    3. Oxford Document file Restricted

      1. People currently in process for ordination [Storage: D; see SWC for current

    list]

      1. Bishop’s file Restricted
      2. Oxford Document file Restricted
      1. Aspirants (people in process who didn’t proceed to ordination) [Storage: B]
      1. Bishop’s file Restricted
      1. Religious orders [current files in Storage: D; see SWC for current list; non-current files in Storage: B]
      1. Groups
      2. Individuals
      1. Other clergy (not necessarily deceased) [Storage: B]
      1. Deposed Restricted
      2. Renounced Restricted
      3. Miscellaneous Restricted
      1. Clergy
      2. Laity

    4. Licensed

      1. Permission to Officiate

    VI. Miscellaneous [Storage: A unless otherwise noted]

      1. Diocesan histories [Storage B]
      2. Photographs and slides
      3. A-V material
      1. Audio tapes
      2. Movies, film strips
      1. News clippings
      2. Artifacts
      3. Bibles, prayer books, hymnals
      4. Diocesan task forces and other ministry responses

    VII. National church

    A. Keep one set of material for each Convention (notebook, Journal, Canons) 1978 and forward in Loring House earlier ones in Archives

      1. National church grants

    UTO, Presiding Bishop’s Fund for World Relief, Episcopal Church Fdn.

    1. Province I (New England)
    1. Anglican Church of Canada
      1. Diocese of Fredericton
      2. Diocese of Quebec
      3. Coalition [NH, VT]

    X. Anglican Communion

      1. Lambeth

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